Dog show secretary information

A society will be permitted one limited show in its first year of registration with The Kennel Club, rising to two limited shows in its second year of registration. Should a new society wish to schedule an open show in its third year of registration, it will need to apply to The Kennel Club providing justification for such a show. This should include the number of dogs entered and average entry per class at previously held shows.

General canine societies will be limited to two shows annually – one open and one limited. The exception to this rule are those societies that are entitled to schedule two open shows, should their previous two open shows, at the time of application, have reached a class average of four+.

Group societies have dispensation from the four-per-class average for each of their open shows. However, the society must schedule at least one class for every CC breed in its group and at least one class for 75% of the non-CC breeds in its group.

Breed clubs will normally be limited to two shows annually with the exception that, if a breed is served by fewer than four clubs, permission may be given for clubs to hold a third show.

Societies take a lot of thought in selecting judges to officiate at their shows. Judges should be selected on the basis of their experience, dependent on the level of show or the number of classes scheduled.

Breed club/council judging lists should be used whenever possible to select suitable judges.

Any judge can officiate at an appointment containing no more than three classes for a breed (four classes if one is a puppy class) if they meet JEP Level 1 requirements.

Licences and show date applications

Show dates must be applied for no later than six weeks before the show. Dates can be applied for online through your club profile.

Once The Kennel Club has approved the show dates, a pre-printed licence will be emailed and posted to the secretary.

The licence must be displayed at the show.

Schedules and entry forms

All schedules and entry forms must conform to The Kennel Club's specimen schedules. Please select the relevant specimen schedule for the type of show your club or society wishes to hold.

It is no longer a requirement for clubs and societies to submit any schedules or catalogues for non-championship events to The Kennel Club.

Your club/society is required to retain its schedules for at least a year after the show and keep its marked catalogues indefinitely. Catalogues for championship events are still required by The Kennel Club in order to issue the various award certificates and compile the annual stud book.

Insurance

The society must ensure that it has adequate cover for all the society’s activities. A current public liability insurance document must be clearly displayed at all events licensed by The Kennel Club. Find out more about The Kennel Club Insurance. 

Risk assessment

It is the responsibility of individual societies to undertake their own risk assessment at all licensed shows, to cover all likely eventualities, with respect to the health and safety of all those who attend and for fire prevention issues.

• Once entries have closed, finalise the ring plan
• Make sure exhibitors have entry passes (if required)
• Advise judges of their entries
• Prepare a helpers list to ensure efficient use of volunteer helpers
• Confirm stewards and what rings they will be in
• Purchase rosettes
• Order lunches for judges and volunteers
• Send catalogues to print
• Order judges books
• Ensure copies of the regulations, all entry forms, catalogues, the competition licence, insurance certificate, awards, judges correspondence and an official Kennel Club incident book (available from our shop) are taken to the show
• Brief judges on UK procedures for judging

The entry analysis form must be submitted to the society and show services team within 14 days of the show by general canine societies (including group societies) and affiliated societies. 

Catalogues

Secretaries will now be able to upload their results directly to The Kennel Club by logging into their dashboard and using the club profile. Catalogues for championship shows are still required by The Kennel Club in order to issue the various award certificates and compile the annual stud book. This must be submitted to us within 14 days of the show.

The role of field officer was first suggested in 1986 to ensure dog shows were run to Kennel Club regulations and to raise standards.

There are a group of field officers covering the UK including Northern Ireland, each monitoring a specific region. They are recruited from all walks of life because of their vast knowledge and experience gained over many years in just about every aspect of organising a dog show. The field officers attend every type of show, from small limited shows to general and group championship shows covering several days.

Over the years more disciplines have been introduced, and they attend agility, obedience and heelwork to music shows and also rally competitions.

Their role has always been to help and support the show secretary and to provide impartial advice where needed. This has undoubtedly helped to raise the standard of dog shows for the benefit of all dog enthusiasts.

Field officers do not grade shows. They will conduct a visit producing a report on their findings. They then discuss this with the secretary of the society in question so there are no surprises. This report is then sent back to The Kennel Club where it is evaluated. If there are no outstanding issues, the grade of excellent is applied and a certificate is issued.

In 2018 the field officer remit was expanded to include the GSD visits.

It is important that the society and show services department is informed of a cancellation in writing by completing the cancellation of shows form as soon as this decision is made, giving the reason for the cancellation. It should not be assumed that because the licence application form is not returned to The Kennel Club by the due date, that the show will be removed from the show diary. 

If the cancellation is notified far enough in advance, this could free up a date for use by other clubs and societies, and in other instances it will prevent the office assuming the event is going ahead and therefore sending out unnecessary reminder letters for schedules and/or catalogues. 

Read further information about cancellation of events.

Societies are required to consider government advice, including DEFRA, in place at the time when planning an event. It is also worth noting that often advice is different for different parts of the United Kingdom and this needs to be taken into account when planning the event both in relation to the venue and expected participants.

One of the main concerns for societies is whether there will be adequate insurance cover. Kennel Club show regulations stipulate that insurance is required – otherwise the show licence is invalid. It is always best to check with the society’s own insurance provider in terms of the amount of and heads of cover. We have partnered with Pet Business Insurance (PBI) to provide specifically designed insurance cover for canine clubs or societies, including public and products liability insurance at a competitive price. It is unlikely that any Covid-19-specific insurance will be available but general public liability will be available.

You can contact them on 01284 736874 or visit their website.

A society should make best efforts to ensure that the venue/ground is Covid-19 safe, in line with government advice available at the time (including risk assessments). This will then help in demonstrating that the society has discharged its duty of care to participants and visitors. It is not possible to guarantee a no Covid-19 risk scenario, and there will be an element of assumption of risk by the participant/visitor. The society’s job is to minimise that risk. As always in the context of health and safety, there should be clearly documented instructions and role descriptions defining the clear delegation of responsibilities for the range of health and safety issues at the event.

A statement must be included in all schedules to state that if an exhibitor, or anyone in their household, has Covid-19-related symptoms or has tested positive for Covid-19, they must not attend the event.

Every society must undertake its own individual risk assessment for every event.

Any particular measures or conditions that competitors need to be aware of prior to the event must be included within the schedule.

1. Do stakes classes have to be included within the number of classes on a licence application form?

No, they do not.

2. Can a judge donate a prize for Best in Show, Reserve Best in Show, Best Puppy in Show etc.?

There is no objection to a judge donating prizes/prize money, such donations may be accepted with the proviso that the show society should advertise the sponsorship/donation in its schedule and catalogue. No offer of sponsorship or donation may be made on condition that a specified person is appointed to judge.

3. Do we have to schedule an any variety not separately classified (AVNSC) class at our open show judged on the group system?

Yes, a show that schedules more than one breed must provide a minimum of 16 classes, which must include an open class for each breed and, if the show is judged on the group system, there must be at least one AVNSC class, unless a class for every breed eligible for classification is provided.

4. Do rosettes need to be a specific colour for 1st to 5th placings?

No, societies can choose whichever colours they wish.

5. I am a show secretary for a breed club. My breed is not one that is traditionally docked. Do our schedules still need to carry the docking statement?

Yes, as any dog of any breed might have to have its tail amputated due to trauma. The dog is then classified as docked. This confirms the commitment that only legally docked dogs are eligible for Kennel Club licensed shows.

6. Do I need to return an entry for an exhibitor who has applied for an authority to compete (ATC) but not yet obtained it?

All dogs resident outside the UK must be issued with a Kennel Club ATC number before entry to the show/event can be permitted. All overseas entries without an ATC number should be returned to the exhibitor.

7. Can we still weigh Miniature Dachshunds at our shows?

If Miniature Dachshunds are to be weighed, a notice informing exhibitors of this must be included at the beginning of the relevant breed classification.

8. We have made an error in our schedule. We have put in four classes for Bulldogs, but our judge is only eligible for three. Can we drop one of the classes? Our show is in three weeks and entries have closed.

No modifications may be made to the schedule except by permission of the board of The Kennel Club, which must then be followed by an advertisement in the canine press is possible. However, due to the time constraints in these circumstances, you are not permitted to drop a class - you must find a replacement judge that is eligible to judge the four classes scheduled.

9. I have printed my schedules but omitted junior handling. This class is an 'enter on the day' class. May I put a slip in the schedule informing exhibitors that we are scheduling it?

As it is enter on the day, yes you may include this slip in the schedule. We would also advise a press release/or breed notes in the event that an exhibitor does not receive the slip.

10. Can we extend our closing date for entries?

You may extend online entries as long as it's no less 14 days before a show. You must inform The Kennel Club in writing if you do intend to extend entries, so that we may update our records accordingly.

11. What do we do if someone who hasn't entered the show turns up on the day, claiming that their entry was lost in the post? Do I have to allow them to enter?

Entries from exhibitors claiming undelivered entries have been correctly posted must be accepted on the day of the show. Such claims will have to be substantiated to The Kennel Club, which will request documentary evidence, subsequent to the show.

12. What happens if there is a biting incident at our show?

This type of incident must be reported to The Kennel Club as soon as practically possible after the show and in any event, it must be detailed in the post show report/incident book. The Kennel Club will investigate the incident accordingly.

13. We hold a championship and open show each year. We no longer want to hold an open show and would like to focus on the championship show only. Is this ok?

There is no specific requirement of the number of shows you must hold. The holding of any type of competition or show is at the discretion of the society. How the club fulfils its aims and objectives (as written in its constitution) is a matter for the club committee and membership. However if you wish to cease running a show, you must provide a written explanation to The Kennel Club for the decision.

Read the guidance on the general data protection regulation.

Anything that occurs at an event that is out of the ordinary should be considered an incident and logged in the incident book, even if those involved do not wish to take any action. Read more information about incidents at events.

If a judge has been contracted for a future show/event and is no longer willing to officiate due to concerns relating to Covid-19, their age or health, the contract should be cancelled and a new judge appointed. It must be acknowledged that everyone’s circumstances are different and therefore The Kennel Club will not take any action against a judge not fulfilling their appointment in these circumstances.

Hospitality and catering arrangements for judges, officials and stewards should be reviewed in line with relevant Covid-19 and food safety guidelines. If meals are being served, appropriate PPE should be worn by those serving.

Written guidance should be sought from the venue hirer regarding any special measures the show committee must undertake during their hiring period.

Rings may need to be spread out more than previously to allow space between the rings for free movement of people and to ensure that those in adjacent rings are not too close to each other.

Indoor venues may need to have more space around rings to ensure there is adequate space and a separate entrance and exit should be encouraged,

Is your proposed venue therefore large enough to accommodate the above and any other special requirements?

It is not necessary for any activity to schedule a full range of classes and therefore societies should consider carefully which classes/stakes to schedule to ensure the event is of a manageable size, taking into consideration any additional health and safety requirements. A statement must be included in all schedules to state that if a competitor, or anyone in their household, has Covid-19-related symptoms or has tested positive for Covid-19, they must not attend the event.

For those events that do not have on-site veterinary cover, liaison must be undertaken with the on-call veterinary practice to ensure it is able to provide the required cover.

• The Kennel Club Breed Standards
• The Kennel Club Year Book
• The Kennel Club licence
• Insurance certificate
• Matting (if needed)
• Award boards
• Incident Book
• Scales (if needed)
• Measures (if needed)
• Ring tables
• First aid box
• Cups and trophies
• Completed entry forms
• Blank entry forms – for entries not received
• Spare ring numbers – for entries not received
• Ring tapes/fencing or similar to make the judging rings
• Transfer class slips
• Various signs
• Stationery
• Cash float
• Petty cash book
• Raffle prizes
• Official badges
• Rubbish bags

Licences and show date applications

First you need to apply for your show dates in writing on club headed paper or by completing an online application form for show dates which can be found in your club profile.

To check dates for your show, please visit Find a Show.

Secretaries are reminded that societies will normally be limited to two shows annually with the exception that, if a breed is served by fewer than four clubs, permission may be given for clubs to hold a third show. All other applications for a third show must be made on a separate sheet and forwarded with this form.

Submission of judges' nominations for championship shows

• Complete the breed club championship show - judges nomination form (online)

First-time Challenge Certificate questionnaires for breed judges

• Complete the first-time CC judge questionnaire (UK residents only)
• Complete the first-time CC judge evaluation form
• Complete the breed show judges opinion form

Breed club judging list

Advisory criteria for the compilation of breed club judges' lists framework document.

A2 procedure and evaluation forms

• A2 - Judges' list procedure
• A2 - Breed council/club judging list assessment form
• A2 - Questionnaire

Specimen schedules

• Breed championship
• Sub-group championship show
• Single breed open show
• Sub group open show
• Sub-group limited
• Single breed limited show

After the show

Marked-up catalogues for championship shows must be sent to the society and shows services team within 14 days of the show along with the absentee report and the additional fee form which can be found in your club profile on your dashboard.

When supporting breed classes at a general open show, breed clubs will be allowed to do some or all of the following:

• recommend at least two judges from which the show society will make its selection. Proposed judges must be either at level 2 or level 3 (or B list or A3 list during Judges Education Programme (Breed Shows) transition period)
• provide rosettes
• provide special prizes
• pay for the judge’s expenses – if any
• provide prize money when none is offered otherwise

There is no restriction on the number of classes which can be scheduled. Preferably a good number of classes will be scheduled to encourage entries and to provide the judge with valuable hands-on experience.

The Kennel Club anticipates that the supporting of breed classes at general open shows will provide the following advantages:

• Quality and quantity of exhibits at such events are likely to increase
• The better shows will be encouraged and are likely to flourish
• Breed clubs will have greater opportunity to support/influence show events than at present
• Breed clubs will have more influence over who judges their breed at general open shows
• Provide opportunities for judges to be mentored at the ringside and observed while judging to meet the Judges Education Programme (Breed Shows) requirements
• The numerically smaller breeds (e.g. those with only one breed club for instance) will have an additional means of having their breed scheduled at open shows and this should provide more practical experience for judges
• Breed clubs will be encouraged to take a greater part in general canine society shows, thus broadening the outlook of the overly specialist breeds

Licences and show date applications

Show dates must be applied for online within your club profile.

To check dates for your show, please visit Find a Show.

Submission of judges' questionnaires for championship shows

Here you can find forms to complete for questionnaires: 

• First-time UK resident CC judge
• Utility group 
• Toy group
• Hound group
• Gundog group
• Terrier group
• Working group
• Pastoral group
• Best in show

First-time Challenge Certificate judge evaluation form

Complete the first-time Challenge Certificate judge online evaluation form.

Specimen schedules

• General championship show
• Group championship show

German Shepherd Dog

German Shepherd Dog classes at championship shows are now being monitored by Kennel Club field officers.

This monitoring focuses on the show society’s use of the previously agreed and published escalation procedure to enforce The Kennel Club’s regulation on double handling.

After the show

The entry analysis form must be sent to the society and show services department within 14 days of the show by general canine societies (including group societies) and affiliated societies. You can find the online form within your club profile. 

Marked-up catalogues for championship shows must be sent to the society and shows services team within 14 days of the show.

Licences and show date applications

Show dates must be applied for online within your club profile.

To check dates for your show, please visit Find a Show.

Specimen schedules 

• Limited show judged on the group system
• Limited show not judged on the group system

Licences and show date applications

Show dates must be applied for online within your club profile.

To check dates for your show, please visit Find a Show.

Specimen schedules

• Open show judged on the group system
• Open show not judged on the group system

After the show

The entry analysis form must be sent to the society and show services department within 14 days of the show by general canine societies (including group societies) and affiliated societies.

Licences and show date applications

Show dates must be applied for online within your club profile.

To check dates for your show, please visit Find a Show.

Scheduling of show

Premier open show status will be granted to any shows scheduling 50% or more of the breeds separately classified in each group. This will only apply to shows held on the group system; non-group shows will not be eligible for premier show status.

Dogs placed 1st–4th in each group, and 1st–4th in each puppy group, will qualify for Crufts the following year. As a result, more dogs will gain opportunities to qualify for Crufts.

Specimen schedules

• Open show judged on the group system

After the show

The entry analysis form must be sent to the society and show services department within 14 days of the show by general canine societies (including group societies) and affiliated societies.

We liaise with overseas kennel clubs with regard to the eligibility of UK judges to judge abroad and in considering overseas judges' nominations to judge to CC level in Britain.

For those clubs wishing to invite a judge from outside the UK, a best practice document has been produced which covers judging contracts, appropriate briefing of the judge, what documents should be sent to the judge in advance and other advice.

Those overseas judges who have previously been approved by The Kennel Club to award Challenge Certificates in the UK can be found using Find a Judge.

The Kennel Club and the Fédération Cynologique Internationale (FCI) have reached an agreement on the mutual recognition of judges.

Please see the terms of the FCI judges agreement, Code of Practice for the Selection of Overseas Judges, as well as a questionnaire for those overseas judges who do not meet the FCI contract criteria and are nominated to judge at a UK society’s show (to award Challenge Certificates, judge group and Best in Show).

1. What makes for a successful partnership show?

The key to a successful partnership show is good communication, as well as full and early engagement between the two societies.

2. Can our breed club hold its championship show in conjunction with another breed club, rather than a general or group show?

Yes, as long as both shows are held at the same venue, two breed clubs can hold their championship shows on the same day.

3. Are separate licences, schedules and catalogues required?

It is permissible to share a schedule, but separate licences must be obtained and separate catalogues produced.

4. Can the breed clubs share public liability insurance?

Clarification should be sought from insurance company that public liability insurance covers anything taking place within the show venue and in which case public liability insurance could be shared.

5. Is there a set way in which the shows must be held?

No, the two shows can be held in any way that works for both show societies. Depending on the size of the entry, it may be possible to hold the club show in the same ring following the general show classes. If a very large entry is expected, the breed club show could be held in a separate ring but starting one to two hours after the general show judging has started.

6. Who would provide the ring stewards?

This is for the breed club and general society to decide. Some breed clubs may wish to use their own stewards from their committee, but with cooperation from the host society, it may be easier to use the stewards from their breed classes. Both societies should consider the importance of appointing experienced stewards and how this will impact on timing issues.

7. Who would provide tablecloths, award boards and chairs? Who would provide veterinary cover?

This is for the breed club and general society to decide. It is expected that the general show society will be able to provide all of the above items as they would already have them ringside for their show. It would be up to the two shows to negotiate any charges regarding these items.

The general or group show should already have veterinary cover, whether a small charge is levied is up to both parties to agree.

8. Can a breed club hold its show in conjunction with a general and group championship show, which is held outside of its area of operation?

We fully appreciate that it is not always possible for breed clubs to find a suitable venue within their stated area of operation. However, clubs are reminded that they have a responsibility to their members to ensure that as far as possible, shows are held within their stated area of operation.

For example, it would not be logical or fair to members for a south west club to hold it show in conjunction with a general and group championship show in Scotland.

9. Who would provide rosettes, ring cards etc.?

It is expected that the breed club would provide all of its own show paperwork and equipment as it normally would. This would help the show maintain its own identity.

If the breed club show has sponsorship and prizes, it would remain its responsibility to organise this, including the delivery of prizes to the show.

10. Are separate licences, schedules and catalogues needed, if breed club championship shows are being held in conjunction with a general or group championship show?

It is permissible to share a schedule, but separate licences must be obtained and separate catalogues produced.

11. Does the breed club need its own public liability insurance?

Clarification should be sought from the host society to ensure that its public liability insurance covers anything taking place within the show venue.

12. Does benching have to be provided for the breed club show?

Yes, in most cases, exhibitors are likely to have entered both shows. However for the few who enter the breed club show only, the breed club will need to liaise with the general/group show society to resolve this issue. We would expect close liaison between both organisations in this regard.

13. If an incident occurs whilst both shows are taking place, who should it be reported to?

If the incident relates to exhibitors, judges, dogs, awards won or entries specific to a show, it should be lodged with the relevant show secretary. For all other incidents, please report to the general society secretary.

14. At our single breed show, we accept not for competition (NFC) entries for puppies aged 4 months and over. Is this still permissible, now that we are combining with the general show which cannot accept such entries?

Yes, puppies aged 4 calendar months and over are permitted to enter NFC at all Kennel Club licensed events, provided that the host society accepts NFC entries.

15. At the breed club show, do we appoint our own judge and issue the contract or is this the responsibility of the host society?

Each show is responsible for appointing its own judges and the related administration. However most general and group show societies will welcome suggestions for suitable judges from breed clubs.

General questions:

16. How do we resolve issues, such as start and finish times, ring allocation, car park fees, admission passes, judges’ lunches etc?

These are all matters which should be discussed by both societies prior to making any decision on sharing a venue. Sharing a venue will require additional planning and open communication between both parties. We suggest that societies prepare a written agreement to illustrate their responsibilities and the items they are accountable for.

17. At a partnership show, can a judge officiate at one show and enter and exhibit at the other show, even if they are exhibiting a different breed on another day to that which they are to judge? 

No. This is a matter of perception. It is important that the role of a judge is separate from that of an exhibitor. If you enter a dog for competition at a show, you should not have access to any of the facilities offered to judges or fraternise with judges. Judges must maintain a position of impartiality ahead of their judging appointment. 

18. My dog was beaten in its class at the first show. Does this make him a beaten dog for the purpose of the later show?

No, the shows are two separate licensed shows.

19. My dog is declared BIS, BPIS or RBIS. Can it still compete at the second show?

Yes, the shows are two separate licensed shows.

20. If I enter the first show will my dog be automatically placed in the appropriate class for the later show?

No, the two shows require separate entries. Please consult the schedule for instructions on how to enter.

22. If I win my limit class at one show and win out of limit as a result, do I have to transfer to open for the later show?

No, you may remain in that class, providing you were eligible for the class up to and including seven days prior to the close of postal entries.

22. If I miss my class at the first show, am I permitted to compete at the later show?

Yes, this is permitted.

23. My dog goes lame at the first show and I have to withdraw from further competition. However he is fit in time for the second show. Can I still compete?

You are permitted to compete at the later show, however if the matter is reported to The Kennel Club, we may contact you for clarification and any awards won may need to be ratified.

1. When does the new criteria become effective for premier open shows?

The new criteria will be in place for any premier open show held after 1 January 2019.

2. How can my society apply to hold a premier open show?

Any society may schedule a premier open show, provided it schedules at least 50% of the breeds separately classified in each group and two classes are scheduled for each breed. This will only apply to shows held on the group system.

3. Our society normally holds an open show, not on the group system. Can we still apply for a premier open show licence?

No, premier open shows are only available for shows held on the group system.

4. How will dogs qualify for Crufts?

Dogs placed 1st–4th in each group, and 1st–4th in each puppy group, will qualify for Crufts the following year.

5. Is there an increased licence fee for a premier open show?

No, the licence fee is still £45.

6. I have already applied for my open show licence for 2019. Can I now apply for a premier open show instead?

Yes, you can email our canine activities team and request a change of licence.

7. How will The Kennel Club know what breeds the society has scheduled?

A form will be issued to all societies holding premier open shows requesting the details of which breeds have been scheduled. Post show they will be required to state how many dogs were entered for each breed.

8. Do imported register breeds count when calculating the number of breeds per group?

No, only breeds that will be separately classified in the schedule need to be taken into consideration.

9. There is an odd number of dogs in a group, how do you calculate the 50%?

There are 31 breeds in the gundog group, therefore your society must schedule classes for at least 16 different breeds (50% then rounded up).

10. If I organise a group show, can I still apply for a premier open show under the new system?

Yes, a show holding one or two groups may still apply for a premier open show, provided at least 50% of the breeds in the relevant groups are scheduled, and your show is run on the group system.

Updated 19 Nov 2020 

1. At what shows can these classes be scheduled?

The Kennel Club is sponsoring the classes and groups at general and group championship shows.

2. Is it mandatory for societies to schedule these classes?

No, it is not mandatory for any society, although of course we hope that societies will schedule these classes to encourage new and less experienced exhibitors.

3. What is the required definition for these classes?

“For owner, handler or exhibit not having won a Challenge Certificate or Reserve Challenge Certificate, or for those breeds not allocated championship status, Best of Sex or Reserve Best of Sex at a championship show.”

4. Should special beginner classes be scheduled for AVNSC and imported register classes?

Yes, classes should be held for each breed that is scheduled plus the AVSNC classes and Imported Breed Register classes.

5. Must there be a special beginners' group for each group or may they be combined e.g. special beginners' group (Working and Pastoral)?

There must be a separate special beginners' group for each separate group.

6. Do the classes need to be scheduled as separate dog and bitch classes or can it be a single mixed-sex class?

It can be scheduled either as separate classes or as a mixed-sex class.

7. Where in the classification should the class be scheduled?

It is up to the society when they schedule the class within the breed classification but bear in mind that the winners will be able to challenge for Best of Sex/CC, providing they haven’t been beaten in another breed class.

8. Do the classes count towards the number of classes for which a judge may officiate in each breed?

Yes, these are breed classes and therefore count towards a judge’s numbers and the number of classes they can judge.

9. Can the winner of the special beginner class win Best of Sex/the CC or Best of Breed?

Yes, the class is a normal breed class and the winner would be eligible to go forward to subsequent competitions.

10. If the winner of the special beginners' class wins Best of Breed, can it compete in the special beginners' group and does it automatically win that group?

Yes, the dog can compete in the special beginners' group but it doesn’t automatically win the group as it has not competed against dogs of other breeds.

11. If a dog wins the special beginners' class and Best of Breed, and then goes on to win its breed group (gundog group, hound group etc.) is it still eligible to compete in the special beginners' group?

Yes it is.

12. If the dog declared best special beginner in breed has not won any further awards in the breed can it still compete in the special beginners' group?

Yes the dog can compete in the special beginners' group.

13. Does there need to be a separate result line in the judging book for the winner of the best special beginner?

Yes there would need to be a separate result line on the awards sheet in the back of the judging books, as there needs to be a way to record the dogs that are due to be shown in the special beginners' group.

14. Does the winner of the best special beginner for each breed get published in results shown online?

Yes it would be nice to list the special beginner winner for each breed in the summary of awards for each breed. 

15. Who is eligible to judge the special beginners' group?

There is no set criteria, however the person appointed would be expected to have suitable experience and must award Challenge Certificates in at least one breed.

16. Can a judge of a special beginner group also judge any of the breeds within that group?

Yes, the judge of a special beginners group can also judge breeds within the group.

17. Can a judge officiate for the special beginners' group, and also another group competition, either within the same group or a different one?

Yes, as groups are not breed or variety classes, the same judge could officiate for the special beginners' group and the main breed group.

18. Is there a time limit between judging appointments for the special beginners' group judge?

No, there is no time limit between appointments to judge special beginner groups.

19. If the group is pre judged, can the judge only take the shortlisted dogs into the best in show ring?

No, the judge can mentally shortlist but all dogs must be taken forward into the best in show ring as that is one of the objectives of the competition - to provide new exhibitors an opportunity to compete in the main ring.

20. How should classes be judged?

Special beginner classes should be judged in exactly the same way as any other class, with dogs being judged against the relevant breed standard.

21. How will the society be issued with the rosettes from The Kennel Club for the special beginner group competition?

Once you have confirmed your interest in hosting the competition, the rosettes will be ordered for you from Norton Rosettes and will automatically be sent to the secretary, unless you have stated that you wish them to be sent to an alternative person and address.

22. How will the society be issued with the prize money from The Kennel Club?

Each society that has stated its intention to hold special beginner classes will need to contact The Kennel Club’s breed shows team after the show to be reimbursed with the appropriate prize money. This request needs to be on club headed paper but may be emailed to the Breed Shows (The Kennel Club) team at The Kennel Club. A bank transfer or cheque will subsequently be issued.

23. If we have scheduled special beginner classes previously, must we reapply for sponsorship?

All societies will be contacted at the end of each year to establish whether it wishes to schedule the special beginners competition in the following year.

24. Will we have to submit a return to The Kennel Club listing the names of dogs placed in each special beginners group?

No, that will not be required.

1. At what shows can these classes be scheduled?

The competition will be held at all general and group championship shows.

2. Is it mandatory for societies to schedule these classes?

Yes it is.

3. Will The Kennel Club be issuing prize cards and providing rosettes for this competition or is that the responsibility of the society?

The Kennel Club will not be supplying prize cards or rosettes.

4. Can this class be scheduled at any time in the main ring?

Yes the competition can be held at any time to suit the society.

5. Is the breeders' competition the same as a stakes class?

Yes. Therefore this competition does not affect the breed judging and any dogs exhibited in breeders' competition are still eligible to compete in their breed classes and any further competition.

6. Is the society required to schedule a breeders' competition for each group? Or is it permissible to hold one competition per day for the groups scheduled on that day?

A separate competition is required for each individual group.

7. How will the society be issued with the prize money from The Kennel Club/Agria?

Each general and group championship society needs to contact The Kennel Club’s breed shows team after the show to be reimbursed with the appropriate prize money. This request needs to be on club headed paper but may be emailed to the Breed Shows (The Kennel Club) team at The Kennel Club. Subsequently, a cheque will be issued.

8. If a dog arrives at the show to compete in the breeders' competition and is not entered in any other class, how should that dog be allowed admittance to the show?

On arrival at the show they should be treated as a spectator dog. If possible, any available bench should be allocated to put the dog on until the breeders' group competition starts.

In response to the growing number of breed clubs wishing to hold special award Classes at their show, we have compiled the following frequently asked questions.

1. What is a special award class?

In the broadest sense special award classes (SAC) are a form of “mock class” which can be scheduled at a show for the purpose of allowing a B or C list judge the opportunity to gain more hands-on experience. SAC are separate from the main judging and usually take place during the lunch break of a show.

2. What shows can hold SACs?

These classes can be held at breed club limited, open or championship shows, with the exception that special award champion classes cannot be held at limited shows. It is advisable to inform the main judge that these classes are taking place.

3. Do we need to request permission to schedule the SAC?

Yes, please email our

Breed Shows (The Kennel Club) team specifying the show date and type. Alternatively, write to The Kennel Club on headed paper specifying the show date and type.

 

4. How many special award classes can be offered at a show?

No more than three classes per sex may be scheduled at any show. However, each sex must be judged by a separate judge.

5. Can we schedule AV special award classes?

No, special award classes may only be scheduled for single breeds/single varieties of a breed. It is not acceptable for societies to schedule an any variety special award class.

6. Should the SAC be included in the schedule and entry form?

Yes, SAC should be included in the schedule and on the entry form. Societies may also find it helpful to outline that classes are being scheduled in order to boost the judges’ hands-on experience and hopefully attract a high entry.

7. Do we need to define the special award classes in the schedule?

Yes, all classes should be clearly defined.

8. Is there a format for how these awards should appear in the schedule?

There is no set format but the classes must not be numbered so as not to be confused with the main show and it should be made clear that being beaten in these classes does not affect a dog’s eligibility to challenge for Best Dog/Bitch.

9. Can an entry fee be charged?

This is at the discretion of the show society, however it is important to remember that the objective of the classes is to provide experience for novice judges and it is not solely to generate additional revenue.

10. When should the awards be scheduled?

Within reason they may be scheduled at any time. However, the preferred time is during the lunch break, as it creates a spectacle for the exhibitors, often attracts a larger entry/audience and does not detract from the main judging.

11. Should rosettes and prize cards be offered?

Yes, in accordance with F Regulations, there should be at least four awards including reserve on offer in every class. Printed award cards must be given and these may indicate the name of the society, the type and date of the show, the nature of the award and the name of any commercial firms donating the awards.

12. Can prize money be offered?

This is at the discretion of the show society.

13. Must dogs be entered for competition in the main show to take part?

No, a dog need not be entered in the main show to enter the SAC. However, the entry must be made in the normal way prior to the closing date of entries.

14. Can the judge appointed for the special award classes exhibit at the show?

No, in line with F Regulations, judges may not exhibit for competition or handle a dog in the ring at a show at which they are officiating.

15. If the person appointed to judge has handled a dog at a show, boarded or prepared for exhibition within the previous 12 months, can the dog be entered in the SAC?

No, usual F Regulations apply.

16. If my dog is beaten in the SAC but wins its class in the main show, can I still challenge for Best of Sex or BOB?

Yes. These are separate classes to the main competition and therefore a dog beaten in competition for SAC is not considered a beaten dog.

17. Can the judge of the SAC select a ‘Best Dog/Bitch’ from the classes?

No, this is a ring-fenced class designed to give aspiring judges the opportunity to gain more hands-on experience; they are not a competition in themselves.

18. Can breed clubs schedule a special award champion class at their show?

Yes, at breed club championship and open shows, a special award champion class may be scheduled with the proviso that a B or C list judge be appointed and the class is scheduled outside the main competition. Please note: champions classes are not to be held at limited shows.

19. Can I claim Junior Warrant (JW) points from special award classes.

No, you cannot claim JW points from these classes.

20. Who can judge special awards classes?

These classes were originally introduced for aspiring judges to gain experience with a meaningful entry of dogs present, with the support of a breed club. Judges making use of the current CC approval system do not need to be registered at Judges Education Programme levels 1 or 2, however they must meet the requirement of JEP Level 1 to be able to judge from 1 January 2021. Judges making use of the JEP system may also be invited to judge these classes and can use them for mentoring and observation opportunities.

These concern queries on the licence application, the schedule's contents, and the actions prior to and on the day of the show:

1. Do stakes classes have to be included within the number of classes on a licence application form?

No, they do not.

2. Can a judge donate a prize for best in show, reserve best in show, best puppy in show etc?

There is no objection to a judge donating prizes/prize money. However their name cannot be used to advertise such in any paperwork for the show i.e. schedule/catalogue or advertisements.

3. Do we have to schedule an any variety not separately classified (AVNSC) class at our open show judged on the group system?

Yes, a show that schedules more than one breed must provide a minimum of 16 classes which must include an open class for each breed and, if the show is judged on the group system there must be at least one AVNSC class, unless a class for every breed eligible for classification is provided.

4. Do rosettes need to be a specific colour for 1st to 5th placings?

No, societies can choose whichever colours they wish.

5. I am a show secretary for a breed club. My breed is not one that is traditionally docked. Do our schedules still need to carry the docking statement?

Yes - as any dog of any breed might have to have its tail amputated due to trauma (the dog is then classified as docked) and confirms the commitment that only legally docked dogs are eligible for The Kennel Club's licensed shows.

6. Do I need to return an entry for an exhibitor who has applied for an authority to compete (ATC) but not yet obtained it?

All dogs resident outside the UK must be issued with an ATC number from The Kennel Club before entry to the show/event can be made. All overseas entries without an ATC number should be returned to the exhibitor.

7. Can we still weigh Miniature Dachshunds at our shows?

If Miniature Dachshunds are to be weighed, a notice informing exhibitors of such must be included at the beginning of the relevant breed classification.

8. We have made an error in our schedule. We have put in four classes for Bulldogs, but our judge is only eligible for three, can we drop one of the classes? Our show is in three weeks and entries have closed.

No modifications may be made to the schedule except by permission of the general committee of The Kennel Club, which must then be followed by an advertisement in the canine press is possible. However, due to the time constraints in these circumstances, you are not permitted to drop the class, but must find a replacement judge that is eligible to judge the four classes scheduled.

9. I have printed my schedules but omitted junior handling. This class is an 'enter on the day' class. May I put a slip in the schedule informing exhibitors that we are scheduling it?

As it is enter on the day, yes you may include this slip in the schedule. We would also advise a media release/or breed notes in the event that an exhibitor does not receive the slip.

10. Can we extend our closing date for entries?

You may extend entries as long as no less 14 days before a show. You must inform The Kennel Club in writing if you do intend to extend entries, so that we may update our records accordingly.

11. What do we do if someone who hasn't entered the show turns up on the day, claiming that their entry was lost in the post? Do we have to allow them to enter?

Entries from exhibitors claiming undelivered entries have been correctly posted must be accepted on the day of the show. Such claims will have to be substantiated to The Kennel Club, which will request documentary evidence, subsequent to the show.

12. What happens if there is a biting incident at our show?

This type of incident must be reported to The Kennel Club as soon as practically possible after the show and in any event it must be detailed in the post show report/incident book. The Kennel Club will investigate the incident accordingly.

13. We hold a championship and open show each year. We no longer want to hold an open show and would like to focus on the championship show only. Is this ok?

There is no specific requirement of the number of shows you must hold. The holding of any type of competition or show is at the discretion of the society. It is a matter for the club committee and membership how the club fulfils its aims and objectives (as written in its constitution). However if you wish to cease running a show you must provide a written explanation to The Kennel Club for the decision.

The trainers listed below are experienced judges in their own right and have been assessed on their ability to deliver a lecture on their given subject(s). Registered clubs/societies/councils etc. wishing to run seminars on the subjects below should make direct contact with an accredited trainer near them, to discuss in more depth.

C&M - Conformation & Movement (Show) POD - 'Points of the Dog' Assessment RDSJ Requirements of a Dog Show Judge (Show) RS - (Show) Ring Stewards.

NAME, EMAIL AND LOCATION	PHONE NUMBER	C&M	POD	RDSJ	RS
Ruth Barbour Warwickshire	01926 842178	C&M	POD	RDSJ	RS
Margaret Boulcott Renfrewshire	01415 614 410	C&M	POD	RDSJ	RS
Alexa Brown   Northern Ireland	07727 271566	C&M	POD	RDSJ	RS
David Cavill Wiltshire	01225 752551	C&M	POD
Christina Chapman Lincolnshire	01507 363736	C&M	POD	RDSJ	RS
Carole Coode Herefordshire	01989 740296	C&M	POD
Pat Dufty Lincolnshire	07777 643522		POD
Surrey	07768 642211	C&M	POD
Jane Gregory Fife	01383 514633		POD	RDSJ	RS
Hector Heathcote Surrey	07768 642208	C&M	POD
Sue Hewart-Chambers Shropshire	07591 959503			RDSJ	RS
Dr Brian Hill Nottinghamshire	01509 673002	C&M	POD	RDSJ	RS
Jeff Horswell Derbyshire	07778 636997	C&M	POD	RDSJ
Frank Kane Cleveland	01642 485895	C&M	POD
Pamela Marston-Pollock Cumbria	01697 473606	C&M	POD	RDSJ
Kathy Moores Warwickshire	07971 184559	C&M	POD
Ray Morland Lincolnshire	07787 734646		POD
Penny Rankine-Parsons   Sussex	01580 881043	C&M	POD
Arthur Rowe Cumbria	01228 576424		POD	RDSJ	RS
Carole Smedley Dorset	01425 672424			RDSJ	RS
Debbie Stansbury Cornwall	01752 823106 07946 546172		POD	RDSJ	RS
Sheila Thomson West Lothian	01506 826563	C&M	POD
Ann Woodrow Buckinghamshire	01494 482557 07901 858874	C&M	POD

 

• The points of the dog assessment (mandatory)
• Conformation and movement seminar (mandatory)
• Requirements of a dog show judge (and subsequent regulations and judging procedures exam) (mandatory)
• Ring stewarding (recommended learning)
• Breed-specific seminars and judging competence assessments (see advisory criteria for more information)

For more information, please read the Code of Best Practice for the Running of a Breed Seminar and Judging Competence Assessment.