Resumption of licensed events

Any society which has to cancel its event should contact us to confirm the cancellation and to let us know whether the licence fee is to be refunded or deferred to a future show/trial. A form for this purpose can be completed online and club secretaries also have the facility to cancel their event via the dashboard of their club profile, when they are logged into their account.

Guidance and advice

In the light of the fast and fluid changing restrictions being imposed at local level, The Kennel Club is reminding clubs and societies of the importance of liaison with the relevant local authority. It is also particularly important where local restrictions have been imposed (beyond the national restrictions) to ensure these are taken into consideration when deciding whether to go ahead with a planned event, e.g. the imposition of non-essential travel restrictions – moving in and out of the lockdown area as well as travel inside which would clearly prevent the holding of a licensed event.

All official messages at the moment are advising caution and therefore this sentiment should be taken into consideration when making the decision to go ahead with an imminent licensed event.

Government and local authorities

Societies are required to consider government advice, including DEFRA, in place at the time when planning an event. It is also worth noting that current advice is different for different parts of the United Kingdom and this needs to be taken into account when planning the event both in relation to the venue and expected participants.

Societies are also going to have to be flexible and consider the implications of a local lockdown. Local authorities have the authority to close local outside spaces, shut premises and cancel events if they feel it is necessary. Therefore it is imperative that liaison is undertaken with the local authority to ensure any specific area requirements are included in an events risk assessment. If you require a letter from The Kennel Club for your local authorities please use the information here.

Licences and cancellations for your event
There are a number of areas that should be considered when deciding whether to hold a planned event or not. It should be noted that if the society decides not to hold an event which is already licensed, The Kennel Club's policy is to refund the licence fee, or it may be transferred to pay for a future event. Notification of the cancellation and the decision regarding the licence fee should be submitted through the cancellation form. Please refer to our cancellation of events page for further information.
Insurance

One of the main concerns for societies is whether there will be adequate insurance cover. It is always best to check with the society’s own insurance provider. It is unlikely that any Covid-19-specific insurance will be available but general public liability will be available. A society should ensure that best efforts are undertaken to ensure that the venue/ground is Covid-19 safe, in line with government advice available at the time (including risk assessments). This will then help to demonstrate that the society has discharged its duty of care to participants and visitors. It is not possible to guarantee a no Covid-19 risk scenario, and there will be an element of assumption of risk by the participant/visitor. The society’s job is to minimise that risk. All clubs and societies must appoint a Covid safety officer, whose responsibility is to monitor and oversee that Covid-19 prevention procedures are maintained throughout the day. This person may be an existing steward or an additional person. A log must be kept of any untoward incidents. The Covid safety officer must be named on the event schedule as well as on any notices/signage at the event to allow for a contact/reporting point for any issues which may arise out of the Covid prevention procedures. As always in the context of health and safety, there should be clearly documented instructions and role descriptions defining the clear delegation of responsibilities for the range of health and safety issues at the event.

A statement must be included in all schedules to state that if a competitor, or anyone in their household, has Covid-19-related symptoms or has tested positive for Covid-19, they must not attend the event and should self isolate in line with government advice.

Financial planning

General areas for consideration by societies will revolve around financial planning for the event and whether it will be feasible to proceed whilst following government advice and social distancing requirements (i.e. reduced capacity/gate).  Download a template financial risk document. It will be necessary to ensure the planned venue is open for bookings, and for some events, that local hotels are able to accommodate the required number of bookings.

Risk assessments

Every society must undertake its own individual Covid-19 planning risk assessment in addition to the normal risk assessment that is undertaken for every event. 

Any particular measures or conditions that competitors need to be aware of prior to the event must be included within the schedule. 

Specific areas that need to be considered are:

Venue

Written guidance should be sought from the venue hirer regarding any special measures the show committee must undertake during their hiring period.

Is there space for additional distance to be provided between vehicles? Car parking marshals may be required to ensure vehicles are parked at appropriate distances between each other. It may be necessary to dictate the types of vehicles that can be accommodated in day parking, and that no gazebos/tents can be erected around cars, to ensure there is sufficient space for people to walk safely between the vehicles and from the car park to the ring area.

Rings may need to be spread out more than previously to allow space between the rings for free movement of people and to ensure that those in adjacent rings are not too close to each other.  It may be necessary to state that people may not walk between certain rings. Disposable ring tape should be considered to remove the necessity for disinfecting ring ropes.

Indoor venues may need to have more space around rings for social distancing and a separate entrance and exit should be encouraged, with a one-way system included.

Is your proposed venue therefore large enough to accommodate the above and any other special requirements? Do you need to reconsider which classes are scheduled, so as to reduce the number of competitors and therefore vehicles and possibly rings that are required?

Spectators
Does your activity normally allow spectators, and if so, will these be allowed in the current climate? How will these individuals be defined? You may need to define individuals who may attend as spectators, e.g. only family members etc. How will you monitor who is at your event should you be required to provide details for track and trace purposes? Written information on all participants must be collated. This must be detailed enough to allow NHS Test and Trace to contact all participants if any attendee becomes ill with Covid-19. These records must be kept for 21 days.
Schedule of events
It is not necessary for any activity to schedule a full range of classes and therefore societies should consider carefully which classes/stakes to schedule to ensure the event is of a manageable size, taking into consideration all the health and safety requirements. A statement must be included in all schedules to state that if a competitor, or anyone in their household, has Covid-19-related symptoms or has tested positive for Covid-19, they must self isolate in line with government advice. The competitor must not attend the event.
Veterinary cover
For those events that do not have on-site veterinary cover, liaison must be undertaken with the on-call veterinary practice to ensure it is able to provide the required cover.
Judges
If a judge has been contracted for a future show/event and is no longer willing to officiate due to concerns relating to Covid-19, their age or health, the contract should be cancelled and a new judge appointed. It must be acknowledged that everyone’s circumstances are different and therefore The Kennel Club will not take any action against a judge not fulfilling their appointment in these circumstances.
Overseas judges and competitors
Societies should carefully consider appointing UK-based judges only during the pandemic and whether overseas entries should be accepted.
Officials' meals
Hospitality and catering arrangements for judges, officials and stewards should be revised in line with relevant Covid-19 and food safety guidelines. If judges are to be seated, social distancing must be maintained, and staggered lunch times should be encouraged. If meals are being served, appropriate PPE should be worn by those serving.
Awards
Societies should review The Kennel Club's requirements in relation to what awards are compulsory and consider how these should be presented. It may be possible for electronic results to be provided with minimal awards on the day. Where awards are required, consideration needs to be given to how these will be prepared and issued.

Further information

All disciplines have created specific risk assessments templates and guidance for their own disciplines and these can be found below:
Agility
Updated: 23 February 2021

Risk assessment

Download guidance on how to lay out your agility risk assessment.

Agility regulations temporarily suspended/amended until 31 December 2021

Societies are advised to hold smaller shows where possible to allow more space for social distancing and space around rings. It is suggested that more combined classes are scheduled (as opposed to graded) and a restriction of three classes per dog is included. It may be advisable to try and schedule the same height or grade of dogs together with classes for different heights or grades later in the day with advisement of when competitors should arrive, to minimise the number of vehicles and people on site.

Regulations have been amended/altered to facilitate smaller shows as follows:

Number of entrants/classes

  • Capped classes – Regulation H(1)(A).12

Societies are advised to consider capping classes, the minimum capping limit for a standard class has been reduced to 50 dogs per class and will be available for all types of shows. This means that a class can be limited to a maximum of 50 dogs (except for Kennel Club qualifiers or championship classes which must be open to all eligible dogs). This limit may be set higher if the society feels the venue is large enough to accommodate more entrants and may be increased after the schedule has been issued (or the closing date) if government restrictions allow. Regulation H(1)(A) 12 provides more detail.

  • Limited agility shows – Regulation HJ(1)3.d

Limited shows may schedule a maximum of eight standard classes and it is recommended these are spread evenly amongst the heights offered at the show.

Course walking

Regulation H(1)(B)1.c

  • Societies may divide the course walking into blocks so the first group of handlers walk the course and then run it, followed by the next block of handlers walking and then running. Alternatively a society may rotate the course walking into blocks so that group A walk the course, followed by group B walking the course whilst group A get their dogs, group A then runs the course, group C walks the course and then get their dogs whilst group B runs their dogs etc.
  • Courses may be walked at any height and do not need to be walked at the dog’s competing height. It would also be possible to run the same course concurrently for different heights, if the system above was used with different groups being different heights of dog
  • All arrangements for course walking and running must be set out in the ring plan prior to the show
  • Competitors may need to be reminded that if they are handling more than one dog in a class they need to run them in the correct order, as per Regulation H(1)10.d
  • Handlers could also be reminded to compete as close to their running order as possible and that it is their responsibility to be available for their class and running order. This will be particular relevant if the class is run in blocks as detailed above. Regulation H(1)10.f covers this requirement

Measuring

Regulation H(1)(B)4.(4)

Dispensation has been provided for dogs requiring a second (or third measurement) since 17 March 2020. They will need to have this carried out by 31 December 2021. Until this date, a dog which has had its first measurement may continue to compete regardless of whether it has had its second or third measurement. This date will remain under review based on the current situation, but will not be brought forward. Dogs must have had an initial measurement to compete.

Licences

Regulation H.5

Societies may apply for any type of licence up to six weeks prior to the show date. (The required date may not be available if another premier/championship society already has that date.)

Championship Show Dates
Should a society need to change its championship show date it may be possible to schedule two Championship Agility Shows on the same date as long as they are geographically wide apart (150 miles minimum). Each application to do so will continue to be considered on a case by case basis.

Bloodhound working trials

Updated: 15 August 2020

Bloodhound working trials are a small gathering of people (normally 25 or fewer) in the open air and held on private land away from populated areas. Spectators are usually members of the competitors’ households. Person to hound transmission is not currently demonstrated. This indicates a low risk of transmitting the Covid-19 virus.

There could be an issue with the acquisition of land if shooting and hunting does not substantially recommence in the Autumn. There are signs that some of the big shoots are not putting birds down, however grouse moors are different as they do not rear birds. Grouse are wild, unlike many pheasants and partridge that are pen reared and eventually released.

It would be considered good practice for societies to make their own risk assessment available to potential competitors. This may be achieved by providing a link to a website or social media page.

Precautionary measures

Attendees should travel to the start and finish of lines in their own vehicles whenever possible.

Social distancing must be adhered to at all times.

Stake managers and road marshals should have wipes and hand sanitiser available to wipe door handles and hard surfaces between transporting judges/competitors. Face coverings should be worn in these instances as per government guidelines.

Maps should be prepared well in advance and kept in a sealed folder until needed.

Scent articles should not be handkerchiefs or gloves and not kept in pockets where they may come in contact with tissues or handkerchiefs. They should be disposable. Strips of fabric will be available for the line walker during the trial.

Plastic bags should be provided for handlers to put scent articles in.

Only one person should open the gate to the start of the line. Spectators should avoid leaning on gates etc.

Prize giving and judges summing up should take place outside in the field after the last line of the day, to ensure social distancing.

Consideration should be given as to whether the hunt supper should be held.

All competitors should be requested to bring their own refreshments.

Details of the local hospital and vets should be specified in the catalogue, and liaison should be undertaken with both to ensure they are able to provide the required cover and are aware the event is taking place.

Dog showing

Updated: 23 February 2021

Societies are advised to hold smaller shows where possible to allow more space for social distancing and space around rings. It is suggested that consideration is given to what classes/breeds are scheduled, especially in relation to stakes classes. It is advisable to encourage specific timing for breeds/classes and once a class/breed has been judged and the dog has finished being shown exhibitors are requested to leave the venue to minimise the number of vehicles and people on site.

It is anticipated that single breed shows are likely to be able to proceed in advance of larger general shows due to the numbers involved.

All societies must undertake their own Covid-19 specific risk assessment in addition to the normal risk assessment undertaken for all shows. If the risk assessment is not tailored to the club’s own show it cannot help it to meaningfully address the risks and it will not be demonstrating that the club has actively managed the risks for the safety of all participants and visitors.

All references to face masks also include face coverings as detailed in government guidance and must be provided by the exhibitor.

The following guidance should be included in risk assessments

  • Rings must have a separate entrance and exit, which must be adhered to by all exhibitors
  • All judges must wear a mask at all times whilst in the ring. A judge may also wear a face shield if they wish
  • All exhibitors must wear a mask whilst in the ring
  • All exhibitors must ensure they remain socially distanced from other exhibitors whilst in the ring
  • It may be necessary for dogs to be in the ring on rotation if the ring is not large enough to accommodate all exhibits in one go with social distancing
  • The judge must sanitise their hands after assessing each dog. Additional assessment should be kept to a minimum
  • The handler will show the dog’s teeth to the judge
  • If either the table or ramp are used they must be wiped by the steward, with appropriate wipes between each dog

The following measures are suggested but must be adapted for each society depending on the circumstances, size of the ring etc.

  • It is suggested that separate tables are provided for the judge and the steward/s to assist with social distancing
  • Only the judge should handle the judge’s book and is responsible for updating it accordingly, including noting any absentees. Stewards must not handle any of the judge’s items such as glasses, pens etc.
  • Award boards next to each ring are not provided to minimise the handling of the result sheets and overcrowding around the award board. A separate folder should be provided for the collation of result slips to be passed to the secretary after the completion of judging
  • Certificates/rosettes should be laid out, on a separate table if possible, in advance of judging and the exhibitors requested to collect them after each class to minimise contact. Judges must sanitise their hands prior to completing each certificate. Stewards/judges should stand back for this to be undertaken whilst maintaining social distancing
  • Any prize money should be available in envelopes with the awards. Societies should be mindful to minimise handling of cash
  • Ring numbers and catalogues (where applicable) to be prepared in envelopes for collection at a dedicated area
  • Rings should be large enough to accommodate the largest entry, taking into consideration social distancing requirements
  • Spectators must not be allowed to sit ringside to ensure social distancing is maintained with those exhibiting in the ring
  • Societies should consider whether trade stands will be admitted and, if so, whether any special arrangements need to be made
  • Societies should consider the various administrative items, how they are managed, by whom and whether they are needed. It may be that hand sanitiser is used after handling of various items
  • It is recommended that Miniature Dachshunds are not weighed. If they are weighed the scales must be cleaned after each dog by the steward
  • It is recommended that dogs are not measured. If measuring is undertaken, equipment must be cleaned after each dog, by the steward

Societies are exempt from the following regulations until 31 December 2021

Award boards need not be provided and therefore the following regulations are suspended:

F(1)3.g          
(1) Group and general championship shows:- A board within the ring on which the awards must be clearly displayed after each class, as soon as determined by the judge.

(2) Breed club championship shows, open and limited shows:- An area for the display of awards.

The following regulations have been relaxed in the first instance to allow entries to be capped.

  • Regulation F4.a.

Championship shows-which are open to all exhibitors (except where a qualification for entry has been approved by the Board of The Kennel Club) and at which Kennel Club Challenge Certificates are offered. (vide Kennel Club Show Regulation F(1))

  • Regulation F4.b.

Open shows-which are open to all exhibitors. (vide Kennel Club Show Regulation F(1)

Capped/postal entries - FAQs

1. Should we include that the entry will be capped in the schedule?

Yes, the fact that entries will be capped and the method in which this will be done should be clearly stated in the schedule.

2. Do we have to accept postal entries?

No, societies can only accept online entries for shows providing that this is clearly stated in the schedule. Should you only accept online entries, the date in which class eligibility is calculated should be the earliest published closing date which must be included within the schedule.

3. Do we have to cap all breeds?

No, societies can choose which breeds may need to have a capped entry however, the initial method of capping should aim to be fair towards all breeds.

4. We host a number of partnership shows. If we are capping, do they have to?

It may be necessary for any partnership show to have a capped entry to ensure the acceptable number of people on the showground is not exceeded. The potential need for a cap at any partnership show should be discussed by both societies prior to the release of any schedule.

5. Can we close the entry before the published closing date if we reach the maximum entry?

Entries may be closed early to avoid going over the maximum number of dogs allowed.

Field trials

Updated: 23 February 2021

The health and safety of everyone attending field trials is of paramount importance, and it is vital that events are conducted with adherence to social distancing and health and safety guidelines. To ensure that this is the case the protocol as outlined below must be adhered to. While the organising committee has a significant responsibility in this regard, each individual has the primary responsibility for his or her own health and well-being and any risk factors relating to age or health, or health of close contacts, should be considered before entering an event.

All societies must undertake their own Covid-19 specific risk assessment in addition to the normal risk assessment undertaken for all trials. If the risk assessment is not tailored to the club’s own trial, it cannot help it to meaningfully address the risks and it will not be demonstrating that the club has actively managed the risks for the safety of all participants and visitors.

All clubs and societies must appoint a Covid safety officer, whose responsibility is to make sure that Covid prevention procedures are maintained throughout the day. A log must be kept of any untoward incidents. The Covid safety officer must be named on the field trial schedule.

Government guidelines on social distancing, in force at the time, must be adhered to by all participants, whilst at the trial.

All references to face masks also include face coverings as detailed in government guidance and must be provided by the individual concerned.

Risk assessments

The following areas should be considered for all Field Trial risk assessments:

Where reference is made to the competitor this applies to the handler on the day of the trial.

Arrangements prior to the trial

Site visit to the ground with the keeper:

  • Risk assessment to be completed prior to site visit, updated as necessary and available on the day if requested
  • Hand sanitising gel/wipes should be required by all attendees and provided by them, however the society should have some spares available if required

Judges' appointments:

  • Societies are encouraged to appoint local judges where possible in order to minimise travel. Where an overseas judge was already under contract, the appointment may proceed provided it did not contravene any government regulations or restrictions
  • Societies should encourage all judges to provide as much notice as possible should their circumstances change, which would mean they may not be able to fulfill an appointment

Schedule, entry form and draw:

  • Detail the requirement to follow government guidelines on all the schedule and draw documentation
  • Advise competitors how the day will be run and detail any procedures or changes to usual order of running on the schedule and draw (e.g. the requirement for competitors to provide their own numbers, the wearing of face masks etc.)
  • Detail how entries can be submitted. Online processors are recommended but it would be acceptable for entry forms to be emailed to the secretary and payment made via Paypal etc. (This would still constitute manual entries and a manual draw could be undertaken if required)
  • There should be no handling of entry forms, cheques, or cash on the day
  • All clubs and societies must appoint a Covid safety officer, whose responsibility is to make sure that Covid prevention procedures are maintained throughout the day. This person may be an existing steward or an additional person. A log must be kept of any untoward incidents. The Covid safety officer must be named on the event schedule
  • A statement must be included in all schedules to state that if a competitor, or anyone in their household, has Covid-19-related symptoms or has tested positive for Covid-19, they must not attend the event and should self isolate in line with government advice
  • Written information on all participants and attendees must be collated. This must be detailed enough to allow NHS Test and Trace to contact all participants if any attendee becomes ill with Covid-19. These records must be kept for 21 days
  • There should be no field trial cards on the day. All cards to be issued electronically in advance to all competitors
Entries:
  • Online entries are preferable to avoid the requirement to quarantine postal entries and any unnecessary contact with entry forms or cheques

Accommodation for judges and officials:

  • Ensure any accommodation is following government guidelines on social distancing and hygiene requirements
  • Check judges are comfortable staying away from home and are not shielding, either themselves or another member of their household
  • Include a statement to this effect on the confirmation letter
  • If appropriate, arrange for hotel to provide packed lunch for resident judges

Direction signs:

  • When setting out direction signs, use gloves when using any tools borrowed from another to avoid the risk of cross contamination. If social distancing is not possible, masks must be worn when in close proximity to another individual

Veterinary support:

  • Confirm the vets can provide emergency services for non-registered patients and research the protocol for doing so should veterinary support be required on the day

Arrangements at the trial

Parking:

  • Vehicles must be parked with enough spacing between vehicles to ensure social distancing guidelines can be adhered to

Equipment:

  • Risk assessment must be available on the day to all attending the trial. The host/estate must have received this document in advance
  • Judges' books and current regulations must be provided by the judge concerned and only handled by them
  • Certificates/prize cards/rosettes should be posted out following the trial instead of being available on the day to avoid any unnecessary physical contact. Certificates may be sent electronically
  • Radios must be handled when wearing gloves and thoroughly cleaned using antibacterial wipes before and after use. Earpieces must not be worn unless these are the individual's own

Catering:

  • Hospitality and catering arrangements for judges, officials and stewards should be revised in line with relevant Covid-19 and food safety guidelines. Societies may wish to consider stipulating that no food will be provided to any attendees, including judges and officials
  • If food provisions are required, these must be provided from approved retailers

Judges:

  • Judges' books and current regulations must be provided by the judge concerned and only handled by them
  • All stationery required by the judge to be provided by themselves
  • Game certificates will not be required to be completed and it will be assumed that the conditions of the stake were such as to enable the dogs to be satisfactorily tested. If this is not the case, The Kennel Club's field trial department must be notified within seven days
  • There must be no physical contact with any competitor prior or post run
  • Face masks should be worn during any conferring between the judges
  • When handling game passed from a competitor, a face mask should be worn by the judge, judge’s steward and game carrier and should be undertaken at a maximum distance possible. Hands must be sanitised between passing each bird. Gloves could be worn but would need to be changed and safely discarded following each individual run to ensure no cross contamination
  • Judges should be encouraged to submit online field trial judge evaluation forms. Physical nomination forms will not be provided by the society

Officials and helpers (game carriers, judges’ stewards, red flag carriers, game markers, number board carriers, beaters, stops, picker-up, caterers etc.):

  • All equipment used must be the individual's own wherever possible; game bags, red flags etc. If this is not possible, then gloves must be worn and equipment must be thoroughly wiped down with provided antibacterial wipes after use

Guns:

  • Shotguns must be handled by the owner only and cartridges must not be transferred between individuals
  • Guns must only shoot forward to safeguard the gallery, which must be socially distanced

Spectators

  • It is advised that spectators are not allowed and only the handler of each dog will be permitted on to the trial ground. If a competitor has more than one dog running, an appointed individual, ideally from their own household, must be willing to hold their additional dog. Other competitors should not be used for this purpose. Anyone else that travelled to the trial with a competitor should be asked to remain in their own vehicle and will not be permitted to spectate but details will be collected for NHS Test and Trace purposes

Armbands:

  • It is recommended that societies do not provide competitor armbands. Competitors will be required to provide their own number, which does not need to be an armband but must be clearly visible

Briefing:

  • Remind all attendees of any measures in place to ensure their safety - masks, gloves or antibacterial sanitiser should be provided by the competitors/judges but it is advisable for the society to have spares available
  • If a competitor has more than one dog running, an appointed individual, ideally from their own household, must be willing to hold their additional dog. Other competitors should not be used for this purpose
  • Any individual not following government guidelines, or who is deemed to be putting the safety of others at risk will be asked to leave the trial ground

Competitors:

  • Competitors should check how entries may be made as postal entries may not be accepted
  • Competitors should be aware that all communication, including the draw and field trial card, will be undertaken electronically
  • Competitors must provide their own face mask and hand sanitiser to use at appropriate times
  • Competitors will be required to provide their own number for identification purposes when in line. This does not need to be an armband but must be clearly visible to the judge when the handler joins the line
  • Competitors should make themselves aware of any specific requirements made by the society
  • Competitors should be aware that spectators may not be allowed
  • Competitors must be aware that if they, or anyone in their household, has Covid-19-related symptoms or has tested positive for Covid-19, they must not attend the event and  should self isolate in line with government advice
  • Competitors must not attend a field trial if they reside in an area covered by a local lockdown enforced by the government

Transportation:

  • Where possible, travel around the shoot should be on foot, as this allows social distancing to be maintained and reduces the risk of Covid-19 transmission. If practicable, individuals or household groups should travel in separate vehicles. Transport should be planned well in advance of the day to ensure appropriate provision is in place
  • If using transport around the shoot, you must consider social distancing between passengers, sitting side ­by ­side, not face ­to ­face, and increasing ventilation in the vehicle. Face masks must be worn for the duration of the journey by everyone in the vehicle. Hand hygiene – using hand washing facilities or hand sanitiser – before and after each journey is also encouraged

Trophies:

  • Hand sanitiser should be used after handling any trophies

Presentation:

  • The winners must be announced but awards could be issued after the event to avoid unnecessary physical contact
  • Certificates/prize cards/rosettes could be posted out following the trial or sent electronically as appropriate
  • Alternatively trophies and awards should be sanitised and bagged in a plastic bag and kept aside for a minimum of 72 hours prior to the trial. Then the secretary should sanitise their hands before presenting the bag to the recipient

Gifts for host and keeper:

  • All gifts will be handled only when necessary and only when using gloves or after using hand sanitiser
  • No physical contact is permitted on the day
  • No cash payments should be made on the day and the use of cash should be at a minimum

Field trial regulations temporarily suspended/amended until 1 February 2022

Regulations have been amended/altered to facilitate Covid-19 safe trials as follows:

Entries

Regulation J7.f

Societies are advised that when a competitor is not able to attend a trial due to them or a member of their household having Covid-19 symptoms or having tested positive for Covid-19 or if they reside in an area subject to a government lock down restriction, they will not be liable for the entry fee, even if they withdraw less than seven days before the trial.

Judging

Regulation J(A)3.b

Judges are responsible for providing their own copy of the current field trial regulations, not the chief steward.

Regulation J(A)3.k

The Game Certificate will not be signed and it will be assumed that the conditions of the stake were such as to enable the dogs to be satisfactorily tested. If this is not the case, The Kennel Club field trial department must be notified within seven days.

Regulation J6(C)6

The requirement for judges to have attended a Kennel Club Judges’ Training Programme seminar on Kennel Club J Regulations for the appropriate sub-group, and to have passed the examination, to remain on the judging panel has been extended from 1 January 2022 to 2 February 2023.

Heelwork to music

Updated: 23 February 2021

Risk assessment

Download guidance of how to lay out your heelwork to music risk assessment.

Heelwork to music regulations temporarily suspended/amended until 31 December 2021

This must be read in conjunction with all other documents relating to the operational plan for the resumption of canine events.

It may be advisable to try and schedule lower level classes in the morning and higher level classes in the afternoon with advisement of when competitors should arrive, to minimise the number of vehicles and people on site.

The following Regulation has been amended to ensure judges can remain qualified to judge:

Approval of Judges

Regulation L14.b.(v)

Any judge who was due to attend a Regulation and Judging Procedure seminar during 2020, to comply with the requirement to attend a seminar every four years, must attend one prior to 1 July 2021 to remain an active judge.

Changes to Music

Entry for Competition – Regulation L11.g

Societies would be advised to consider including a statement within the schedule that states music may not be changed on the day, regardless of whether it was submitted in advance of the competition or not.

Schedule

Ring size – Regulation L12.a. and L13.7

The ring size must be detailed in the schedule, if a premier society is struggling to book a venue that enables it to comply with regulation L13.j The Kennel Club should be advised via email and the matter will be discussed.

Management

Catalogues– Regulation L13.a

The requirement to issue catalogues was suspended.  If required catalogues may be issued electronically in advance of the competition.

Scores – Regulation L13.h

The requirement to display all scores on the day was suspended but they must be available to competitors on request after the competition.

Awards

Regulation L15.i

Printed award cards may be issued electronically after the event.

 

Obedience

Updated: 24 March 2021

Risk assessment

Download guidance of how to lay out your obedience risk assessment.

Obedience regulations temporarily suspended/amended until 31 December 2021

Societies are advised to hold smaller shows where possible to allow more space for social distancing and space around rings. Classes could be planned for either a morning or afternoon, and be advised in the schedule so that competitors can manage their arrival and departure. Societies attention is drawn to the risk assessment template for obedience shows.

All special arrangements put in place in relation to the regulations listed below must be clearly stated in the schedule. It is also recommended that a competitors briefing sheet containing all relevant information for the day be publicised along with running orders/class lists.

Regulations have been amended/altered to facilitate smaller shows as follows:

Licences

Regulation G.7

Societies may apply for any type of licence up to 6 weeks prior to the show date. The required date may not be available if another championship society already has that date.

Awards 

Regulation G19

Printed award cards need not be given but class results can be sent out after the show to all competitors to be retained as evidence.  The format of awards / results can be at the show society’s discretion.  Either emailed prize cards, posted award cards (and rosettes if desired), or by publishing a full list of all class results for competitors to download and keep in lieu of prize cards.  Any awards given on the day must be done so in a covid compliant manner.

Obedience Awards of Merit certificates may still be awarded if a dog loses less than 10 marks, regardless of the fact that the test is temporarily out of less marks due to the suspension of stays. (See ‘Timed stays’ section)

Entry for competition

Regulation G23

Societies may decide to only accept on line entries.

Catalogue 

Regulation G26

Printed catalogues are not recommended. An electronic version only to be shared with judges and other officials. All Kennel Club returns to be sent electronically

Running orders 

Regulation G29.f

Societies will decide whether classes will have a pre-drawn full running order or one set up on the day, either as a full running order or time slots as handler’s book in.  In each case the order of working must be adhered to with handers available to compete when required. The schedule must state what format the society has decided to use.

Timed stays 

Regulation G29.g

The requirement to include any stay exercise in obedience competitions has been suspended. During the suspension period, dogs competing in championship class C may be assumed to have not lost any of the marks available for stay exercises, so the total number of available marks for the test would remain at 300. Therefore obedience certificates may be awarded to the winners of these classes provided they have not lost more than 15 points. Reserve obedience certificates may also be awarded on the same basis.

Run off’s

Regulation G32. I

Show societies may suspend the requirement for run off’s in all open classes. The decision to do so must be published prior to the show. Thus, joint places will be awarded but subsequent places will be award as if the run off had taken place (e.g. two dogs have equal marks for second place, so both are awarded second place, the next placed dog will be awarded fourth place)

However, in championship class C there must be a run off in the event of dogs gaining equal marks for first, second and third.

Number of entrants / classes  

Regulation G(A)

It is suggested that not all classes are scheduled but that events are restricted to either the lower classes (e.g. introductory to A) or higher (e.g. novice to C).

A society may schedule more than one of the same class during the show, i.e two novice classes. This is in order to cope with the potential demand for lower level classes for the new dogs coming out. Additionally, it will help spread the numbers over more classes. However, it is not restricted to lower level classes and societies may schedule more than one of any class.

Should two classes of the same level be scheduled, such as novice A and novice B, a dog may be entered in both classes and this would not be in breach of the regulation that says a dog may not compete in the same class more than once.

As long as a dog whose lowest class is Novice is entered into one of the novice classes scheduled, it may also be entered into a higher class. Alternatively, the dog may be entered in both novice classes. These would count as entering two classes, so depending on the society’s regulations for permission to enter two or three classes will depend on whether a third, higher class may also be entered.

Scheduling of classes

A society may schedule a mixture of combined sex classes or individual sex classes at the same show. It is not necessary for all classes to be the same.

For example, a society may schedule a beginner dog or beginner bitch class, and a novice dog and bitch class.

Show societies may run concurrent classes. For example, a show that has scheduled pre-beginner dog and pre-beginner bitch may run them concurrently and judge the dogs in the order which they turn up. The scores should be marked on the separate relevant score sheet.

Alternatively, the classes may be run separately with the dog class being run in the morning and the bitch class in the afternoon.

Regulation G(A)3

It is recommended to restrict any dog to enter no more than two classes.

Capped classes 

Regulation G(A)13

Societies are advised to consider the use of capped classes.

Societies may also cap open classes at championship obedience shows (but not championship C classes).

Competing 

Regulation G34.f  

Scent and equipment

Regulation G(C)2.d

Scent test for class A, B & C can take place as part of the ring work in a designated area of the ring set aside for this.

Tests 
Regulation G(C)4.i.(3) and Regulations G(C)4.i.(4)

Class A and class B scent will be as detailed in the regulations.

Class C scent is modified to the handler’s scent (as per class B), there will be two decoy cloths, both from the same decoy steward.

A Society will decide whether the scent exercises will take place as part of the ring work or as a separate exercise. This will be published before the day.

Class C scent is modified, to ensure covid compliance.

All cloths will be placed in a box and not handled for at least 48 hours before the event.

The judge will place the cloth in the pattern in class B and class C. 

The ring steward may then act as decoy steward.

Championship show dates

Should a society need to change its championship show date it may be possible to schedule two championship shows on the same date as long as they were geographically wide apart (150 miles minimum). Each application to do so would continue to be considered on a case by case basis.

Merit points for championship class C draws

Regulation G29.e details how points are calculated for inclusion in the running order draws for championship class C where the entry exceeds 60 dogs.

Due to the cancellation of events over the course of the pandemic no points will have been gained since March 2020.

Therefore all active merit points achieved from March 2019 will remain in place for a further year. Meaning that for any show held during 2021, merit points gained since March 2019 can be used for eligibility in to championship class C draws.

As with other Covid-19 regulation amendments, this is applicable until 31 December 2021.

Rally

Updated: 23 February 2021

Guidance for risk assessments associated with and/or amendments needed to restart rally competitions

Download a copy of how to lay out your rally risk assessment.


Rally regulations temporarily suspended/amended until 31 December 2021

Societies are advised to hold smaller competitions where possible to allow more space for social distancing and space around rings.  It may be advisable to try and schedule lower levels in the morning and higher levels in the afternoon with advisement of when competitors should arrive, to minimise the number of vehicles and people on site.

Regulations have been amended / altered to facilitate smaller competitions as follows:

Number of entrants/classes

Capped classes – Regulation S5.c

Societies are advised to consider capping classes, the minimum capping limit for a standard class has been reduced to 25 dogs per class and will be available for all types of shows.  This means that a class can be limited to a maximum of 25 dogs.  This limit may be set higher if the society feels the venue is large enough to accommodate more entrants and may be increased after the schedule has been issued (or the closing date)  if government restrictions allow.

Spectator dogs

Animals allowed in the competition – Regulation S12

It is advised that no spectators are allowed at the event, as per the general guidance, any one on site that has not entered a dog for competition must provide details for test and trace purposes.  Spectators will not be permitted to bring their dogs on site and competitors should consider whether their NFC dogs need to be taken to the competition.

Facilities and equipment

Regulation S15.b

Judges are encouraged to provide their own rally exercise signs, station numbers and appropriate holders and lay their own course out.  However if that is not possible loaned equipment must be sanitised before and after use.

Regulations S15.e

There is no requirement for the handler to be issued with a ring number, they should make themselves known to the ring steward when they are due to work.

Regulation S15.f

It is suggested that the judge provides their own administrative tools and completes the scribe sheets with the handler and dog details in advance of the competition.

Regulation S15.g and S15.h

Any cones or jumps required for the course must be provided by the judge.

All of these items must only be handled by the judge.

Awards

Regulation S18

Printed certificates for qualifying scores and places may be issued electronically after the event.

Exercises and signs

Regulation S(C)

Judges should carefully consider which exercises to use to ensure minimal cross contamination occurs.  This means consideration should be given to using jumps, if these are included the judge must hand sanitise after handling the jump / pole each time, unless it is their equipment and only they have used it.

Bonus exercises 9, 11, 13 and 14 are currently suspended (retrieve and mat exercises) due to the requirement for a steward to handle the items.

Working trials

Working trials regulations temporarily suspended/amended until 31 December 2021:

Regulation I24.a - In order to help manage numbers at a trial a society is permitted to schedule a single Championship CD, UD or WD stake provided there is not a Championship TD or PD stake on the same dates.

Case studies of events which have taken place during Covid-19

The information provided in the case studies below are how each individual club or society arranged its event. Please note, restrictions are different in each area and you should regularly check the latest government advice across EnglandScotlandWales and Northern Ireland and continually assess your own situation based on this information and where you are in the UK.

Midland Counties Norfolk Terrier Association Championship and Open Show

Location: Committee member’s house which had a 3-acre field.

Date: 10 October 2020.

Local authority contacted: Environmental services and Police.

Information provided to local authority: Committee supplied a Covid-19 risk assessment for the exhibitors, stewards and judges. The day before the event, the venue owner called to check if the show was legal. The response given by the local authority was that the show could go ahead but would be subject to fines should it be found the show was in breach of legislation.

Prior to the event: All judges, exhibitors, stewards and spectators were emailed a copy of the risk assessment and a Test and Trace form to bring to the show.

Exhibitors: Cars were parked around the field with enough space to meet legislation and allow exhibitors to have their dogs, tables and chairs next to their car. Ring was larger than normal with an entrance and exit clearly marked out and there was a hand sanitiser station.

Stewards: Stewards were asked to ensure exhibitors used the hand sanitiser. The table was sanitised after each dog. Stewards had a separate tent and there was also a rosette steward’s tent where they sprayed prize cards and rosettes.

Judges: Judges were kept up to date all the way through the process. Masks were compulsory and they had a separate tent away from others.

Committee roles: There was an appointment of a Covid officer who spent the day ensuring that everyone adhered to the rules. There was also a committee member who spent the day collecting the forms for Track and Trace.

Refreshments: Lunch boxes for judges and stewards were on offer. Exhibitors had to provide their own.

Brittany Club of Great Britain Championship Show

Location: Tomlinsons Boarding Kennels, inside.

Date: 4 October 2020.

Local authority contacted: Local authority for the venue, also police and public health.

On the day of the event: A one-way system was implemented and areas near doors were off limits to loitering. The Test and Trace app on phones, online forms and paper forms were in place to track who had attended the show. When inside the venue, face masks were compulsory and no more than six people could be in a social bubble and everyone had to keep 2 metres apart.

Exhibitors: Catalogue printers Fosse Data provided a copy of the risk assessment which was available to anyone who entered. Exhibitors were asked to show the bite of their dog upon the judge’s request. They were required to collect their ring numbers from the catalogue table upon entry to the venue.

Stewards: The role of the steward changed, e.g. prize cards were collected by the exhibitor from a table on leaving the ring and stewards wouldn’t call the next class until all critiques were written and other competitors had left the ring. There was no passing of the judge’s book or collecting of awards slips by the steward.

Judges: Between each exhibit, the judge sanitised their hands using either the gel or wipes available. Award slips were put into a plastic wallet by the judge for collection by the secretary at the end of the show.

Committee roles: Show manager made an announcement on the morning of the event to set out the safety measures for the show.

Refreshments: These were available from the on-site catering. There was a one-way system; however, seating was closed. Judges and stewards had a takeaway container for their lunch.

Southampton and District Canine Association Limited Show

Location: Lets Go Manor, Romsey, Hampshire, SO51 5ZJ.

Date: 24 October 2020. 

Local authority contacted: Environmental Health Office, New Forest District Council. 

Information provided to local authority: Discussed size and ventilation of venue. Secretary supplied Covid-19 statement and floor plan.

Prior to the event: Covid-19 statement posted online and in schedule and exhibitors informed that Test and Trace form and QR code would be available on the day. Floor plan of one-way system posted online ahead of time with not-before-class times.

Exhibitors: Cars parked and spaced by a steward. Exhibitors only allowed in venue for their class and left when judging was finished. Ring had an entrance and exit, plus adjoining collecting ring. Face coverings indoors. 2 metre distancing adhered to.

Stewards: Ring steward wiped table, Award steward put out prizes, Collecting ring steward saw dogs in, parking steward managed cars and trade stands, catalogue and numbers steward supervised allocation correctly.

Judges: Handled their own book. Adhered to distancing, wore a face covering. 

Committee roles: Covid-19 officer, kitchen, placing of signage, checking Covid-19 statement was adhered to plus seven extra helpers.

Refreshments: Hot and cold drinks, rolls, cake. Judges and stewards ate from this menu. Two people working in face coverings and aprons. Everything fully prepared before being handed over.
Surrey Dog Training Society Working Trials

Date of event: 6 Nov 2020.

Location: Okewodd Hill, near Dorking, Surrey.

Local authority contacted: Mole Valley District Council, Safety Advisory Group Coordinator.

Information provided to local authority: The organisers completed a detailed risk assessment, including risks from Covid infection. They also completed a Covid secure delivery plan detailing measures to prevent the spread of Covid infection. The plans were circulated for consideration by Safety Advisory Group Partners (Local Authority, Health, Police, Fire & Rescue and County Council). The group provided a letter of 'no objection' to the plans that included guidance on further issues to consider. These were factored into the final version of the delivery plan.

Advice provided from local authority: Letter of no objection included advice to clearly define event area and ensure that measures of control and influence by the organiser are apparent. Provide stewards and marshals to ensure crowd management. Define command, control and communication between those with safety roles. Ensure that there is an appropriate level of medical provision.

Prior to the event: In the approach to the event, government advice and regulations changed with the introduction of the tier system of threat. These included advice that people living in tier 3 areas should not travel or stay away overnight. Whilst advisory, the committee reached the decision to return entries and entry fees from those living in tier 3 areas and replace one judge who lived in a tier 3 area.

Exhibitors: Competitors were provided specific times to work their dogs for nosework, control and agility and patrol exercises to prevent gatherings at venues where dogs were being tested. Access to the trials base was limited with face coverings being mandatory.

Committee roles: The trials manager was also appointed Covid Safety Officer. Their role was to establish measures to prevent the spread of infection and ensure that those measures were followed by officials, helpers and competitors. All helpers were made aware of the measures and briefed to ensure that they were followed by all attendees.

Refreshments: No refreshments were to be offered at the base. Officials and helpers were to be offered pre-packed lunches purchased from local supermarkets.

Anything further you would like to add: The society did not plan to hold formal presentations. Those successful would receive awards and certificates by post. Unfortunately, the Prime Minister announced that the national lockdown would become effective on the day before the event and it was, therefore, cancelled. The key points are that the society liaised effectively with the local authority and partners and have developed a template for future events.

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