Rally secretary information

Dog walking along beside owner
Yulia Titovets © / The Kennel Club

Rally competitions are licensed by The Kennel Club and run by both registered or listed status clubs and societies. Before running a rally competition, the society must have applied to and been approved by The Kennel Club.

Notice to clubs/societies

Read more about the operational plan for the resumption of licensed events during Covid-19.

Register as a rally club

The Kennel Club values its clubs and societies. They have a vital role to play in helping as many people understand the importance of the dog in society. Learn more about applying for listed status.

How to run your show

Setting up the show
  • Nominate a competition secretary, competition manager and (optionally) a competition committee
  • Decide on a date, a venue and the classes to be run. Most societies run their competitions in the same week in each year. To avoid date clashes, please use Find a Show
  • Provisionally book the intended venue (for new venues consider venue size, surface, road access and availability of water, power and waste disposal)
  • Obtain a licence: a competition host's initial application to hold an event under these regulations must be received at least six weeks before the proposed date of the competition
  • Confirm the venue and check any conditions of use and cancellation terms
  • Draw up a budget
  • Draw up a provisional ring plan, allocating classes to rings on the basis of estimated numbers of entries
  • Identify suitably qualified and experienced judges for all classes
  • Judges should be invited in writing or email, and asked to accept in writing or email; the club should then confirm the appointment in writing to form a three-part contract
  • Book trophy and rosette suppliers, caterers and veterinary cover
  • Book hired facilities if required, such as skips, toilets, PA system, 'walkie-talkie' radios, tables and chairs, marquees, score tents, fire extinguishers
Selecting a judge

If you are looking for a judge for your competition, please search our Find a Judge database. All judges must be fully conversant with The Kennel Club Rally S Regulations

What administration should I do before the show?
  • Prepare and distribute a competition schedule, incorporating an entry form, using the specimen schedule as a basis 
  • Prepare a risk assessment and develop a safety plan to minimise risks
  • Arrange adequate public liability insurance, the certificate must be displayed at the competition, with The Kennel Club's licence
  • Appoint ring managers and allocate tasks such as parking control, PA system announcers, results processing, prize presentations, ring refreshments and judges' and helpers' lunches, car park checks for hot dogs, signage and equipment management
What are the final preparations?
  • Once entries have closed, finalise the ring plan, splitting classes where numbers of entries make it advisable. Ensure no judge will be scheduled to judge classes for which more dogs have been entered, than have been agreed to be judged
  • Prepare a list of helpers to ensure efficient use of volunteer helpers
  • Confirm numbers of trophies and rosettes, catering and refreshment requirements, ring equipment etc.
What should I do at the show?
  • Ensure copies of the regulations, all entry forms, the competition licence, insurance certificate, awards, judges correspondence and an official Kennel Club incident book are taken to the competition
  • Within seven days, report to The Kennel Club if there were any incidents requiring a report (e.g. biting/aggression incidents, formal objections/complaints, changes of judging arrangements, cancellation or abandonment). Learn more about incidents at events

Please note: The above list gives an idea of general timescales but many individual tasks will be done in a different order from above depending on circumstances.

Laminated rally signs are available to purchase in our online shop. Suppliers of rally sign holders can be found below.

Company Address Contact Product info

Plastic Online

Unit 2 Pioneer Park, Clough Road, Kingston Upon Hull, East Yorks, HU6 7HW Ph: 01482 333 800
Email Plastic Online
Acrylic Angles literature holders (landscape) £87.78 for 25 plus P&P
Rally-O Unit 5 Cocker Street Trading Estate, Blackpool, FY1 2EP Email Rally-O  
Sign Holders Direct Ltd Unit 1, Mile Oak Industrial Estate Oswestry Shropshire SY10 8GA Ph: 01691 654655
Fax: 01691 679769
Email Sign Holders Direct Ltd 
The signs are A4 Landscape Menu Signs

The Kennel Club has no connection to any company listed above and this does not constitute a recommendation.

Downloadable rally signs are also available: 
What should I do if I have to cancel my event/show?

It is important that the society and show services department is informed of a cancellation in writing by completing the cancellation of shows form as soon as this decision is made, giving the reason for the cancellation. It should not be assumed that because the licence application form is not returned to The Kennel Club by the due date, that the show will be removed from the show diary. 

If the cancellation is notified far enough in advance, this could free up a date for use by other clubs and societies, and in other instances it will prevent the office assuming the event is going ahead and therefore sending out unnecessary reminder letters for schedules and/or catalogues. 

Read further information about cancellation of events.

Does my society need insurance cover?

Society committees must ensure that they have adequate cover for all the society's activities. The Kennel Club insurance cover is specifically designed for canine clubs or societies, including public and products liability and directors' and officers' liability insurance at a competitive price.

Rally show schedules

The rally regulations specify that shows must issue a schedule which conforms to the current specimen schedule issued by The Kennel Club. The specimen schedule is available below. It's regularly updated to take account of changes to the regulations or policy. Show secretaries are advised to download the most recent version of the specimen schedule before preparing any show schedules.

General data protection regulation (GDPR)
Incidents at events

Anything that occurs at an event that is ‘out of the ordinary’ should be considered an incident and logged in the incident book, even if those involved do not wish to take any action. Learn more about incidents at events.

Rally show management courses

Details of the next rally show management seminar will be announced soon. 

The management seminar is a great way to learn more about the management of rally competitions and is open to all. 

The Kennel Club rally competition management seminar is open to anyone but is essential for everyone connected with rally competition administration and organisation. It aims to promote The Kennel Club best practice in organising rally competitions.

Judges' seminars

The trainers listed below have been accredited by The Kennel Club to provide judges' training on rally regulations and judging procedures, as well as course design and practical judging. Clubs, individuals and other organisations wishing to run seminars on the above subject should make direct contact with these accredited trainers.

Rally accredited trainers
Name and email Region Phone number
Rachel Bradley

Rowney Green, Birmingham

01527 591 519
Claire Coughlan

Hampton Coppice, West Midlands

07482 658 258
Jane Prince

Wheaton, Aston, Staffordshire

01785 841145 or 07791 720764
Rachel Cooper County Antrim   
Sarah Lindsey Rooksbridge, Axbridge  
Becky Collier Plymouth, Devon  
Julia Bodsworth Kingsbury, Tamworth  
Amy Jackson Fife, Scotland