If you are an Agility Show Secretary there is a huge amount of
work and administration to be undertaken. This section provides all
the information you need to assist with the task in hand.
Secretaries should be aware that changes and developments are made
to the discipline throughout the year; these changes are always
listed in The Scribe - The Kennel Club Agility newsletter or via
Types of Agility Show
Agility Matches are restricted to members of
the show society only.
Limited Agility Shows are shows at which the
classes (except for standard classes) may be limited by numbers of
class entries, overall numbers of entries, specific breeds,
residence of competitors, membership of societies or limited by
other factors as agreed by the Kennel Club. Limited agility shows
may have 3 standard progression classes.
Open Agility Shows are just that, open to all
who wish to take part and may cap the total number of dogs in a
class (the minimum cap/limit is 250 dogs).
Premier Shows are those that hold Kennel Club
qualifiers for Crufts, Discover Dogs or Olympia. They will also
have standard qualifying classes.
Championship Agility Shows hold a special
Championship Class which is divided into three separate rounds. The
winner and 2nd placed dogs being awarded an Agility Certificate and
a Reserve Agility Certificate.
Who can run the different types of Agility Show?
Open and Limited Agility Shows
are licensed by the Kennel Club and run by both registered and
Listed Status Clubs.
Championship and Premier Agility
Shows are licensed by the Kennel Club and run by
registered clubs and societies. Before running a Championship Show,
at which Agility Certificates ("tickets") are given out, the
society must have applied to and been approved by the Kennel Club
for Championship Status.
Running an Agility Show
Societies setting up and running agility shows need to address a
number of main tasks:
- Nominate a Show Secretary, Show Manager and (optionally) a Show
Committee (the Show Manager may not enter a dog or compete at the
- Decide on a date, a venue and the classes to be run. Most
Societies run their shows in the same week in each year.
- Provisionally book the intended venue (for new venues consider
venue size, surface, road access and availability of water, power
and waste disposal).
1. Set up the show
- Obtain a licence: apply in writing or via a
Show Date Application form to the Kennel Club's Show Diary
section for the desired competition date, ideally 18 months or more
ahead of the show date; once the date has been checked and agreed,
a licence application will be issued to the club, which must be
returned with the fee no later than 6 months before the date of the
competition (42 days for limited shows).
- Complete a Guarantors' declaration and return to the Kennel
- Confirm the venue and check any conditions of use and
- Draw up a budget
- Book your show processors (if used) and online entries service
- Draw up a provisional ring plan, allocating classes to rings on
the basis of estimated numbers of entries Book agility equipment
- Book trophy and rosette suppliers, caterers and veterinary
- Book hired facilities if required, such as skips, toilets, PA
system, 'walkie-talkie' radios, tables and chairs, marquees, score
tents, fire extinguishers
Identify suitably qualified and experienced judges for all
Judges of special classes in limited shows do not need to
conform to the specific H regulations. For standard classes in
limited shows Judges are required to adhere to the Agility 'H'
The Kennel Club does not approve Open/Premier Show level judging
appointments. However, your society's show committee must be
satisfied that the person is qualified in accordance with Kennel
Club H Regulations. Invitations to judge must include a declaration
to be signed by the judge, stating that they are so qualified.
The 'Agility Championship Show Judges Nomination' form must be
received at the Kennel Club for approval at least nine months prior
to the date of the show. For first time appointments, this form
must be accompanied by a completed 'Questionnaire for proposed
Championship Agility Judge' and must be received at the Kennel
Club, to be approved, at least eighteen months prior to the date of
- Judges must be invited in writing, and asked to accept in
writing; the club should then confirm the appointment in writing to
form a three-part contract, except in a Championship Class where
Kennel Club approval must be obtained first - see the Judges
Section for details.
- It is permissible to manage judging contracts via email.
In terms of the signatures required to offer the invitation and in
accepting the appointment, the following methods are accepted:
- Scanned manuscript signatures
- The judge's indication of acceptance by including 'I accept the
terms of the contract' or 'I am able to judge at your show and I
accept the terms of the contract' (or something similar) and a
typewritten name or initials in an email.
3. Administration before the Show
- Prepare and distribute a show schedule, using the appropriate
Limited, Open, Premier of Championship Show Specimen Schedule as a
basis. Two copies of the Schedule must be sent to the Kennel Club -
at least three months before the show date for Championship Shows,
and at least one month before for Open and Premier Shows
- Prepare a risk assessment (see the Sample Risk Assessment form
for guidance) and develop a safety plan to minimise risks
- Arrange adequate public liability insurance (the certificate
must be displayed at the competition, with the Kennel Club
- Appoint ring managers and allocate tasks such as parking
control, PA system announcers, results processing, prize
presentations, ring refreshments and judges and helpers lunches,
car park checks for hot dogs, signage and equipment management
4. Final Preparations
- Once entries have closed, finalise the ring plan, splitting
classes where numbers of entries make it advisable. Ensure no judge
will be scheduled to judge classes for which 450 or more dogs have
been entered (take into account change of grade notifications
received from competitors after the entries have closed). Check for
class timing clashes (especially for classes with low numbers of
- Advise judges of their classes and numbers
- Prepare a helpers list to ensure efficient use of volunteer
- Confirm numbers of trophies and rosettes, catering and
refreshment requirements, ring equipment etc
- For Championship classes only, prepare a catalogue including
competitor details for each Championship class
- Conduct a draw for running orders in all classes, and notify
all competitors by post of their running orders and the ring plan
(show processors will generally do this for you). Be sure to notify
any changes of judges if applicable
5. At the show
- Ensure copies of the Regulations, all entry forms, catalogues,
the competition licence, insurance certificate, awards, judges
correspondence and an official Kennel Club incident Book (available
free on request from the Kennel Club) are taken to the show
- For Championship shows, within two weeks of the end of the
show, send a fully completed copy of the catalogue, with all awards
marked to the Services Team at the Kennel Club
- Within two weeks, report to the Kennel Club if there were any
incidents requiring a report, for example biting/aggression
incidents, formal objections/complaints, changes of judging
arrangements, cancellation or abandonment
- For premier shows submit the results to the Kennel Club of the
qualifying classes within two weeks of the show
NOTE: The above list gives an idea of general timescales
but many individual tasks will be done in a different order from
above depending on circumstances.
Cancellation/Postponement of Event
If a society has to cancel its event the Secretary must contact
the Working Dog Activities Department at the Kennel Club as soon as
the decision to cancel has been made. Contact can be made via
or 0844 4633 980 (ext. 295 or 207). For more information about what
is required when a society cancels/postpones an event, please click
Society Committees must ensure that they have adequate cover for
all the Society's activities. Kennel Club Insurance cover is
specifically designed for canine clubs or societies, including
public and products liability and directors' and officers'
liability insurance at a competitive price. For more information
about insurance visit www.kcclubsandtrainersinsurance.org.uk