Image of Kennel Club logo

Our Resources

The Kennel Club Child Protection Policy


This policy makes provision for children and young people to ensure that:

The Kennel Club has a duty of care to safeguard all children involved in its licensed activities from harm. All children have a right to protection, and the needs of disabled children and others who may be particularly vulnerable must be taken into account. The Kennel Club will ensure the safety and protection of all children involved through adherence to the Child Protection guidelines adopted by the Kennel Club.

A child is defined as a person under the age of 18 (The Children Act 1989).

Policy aims

The aim of the Kennel Club Child Protection Policy is to promote good practice:

Good practice guidelines

All personnel should be encouraged to demonstrate exemplary behaviour in order to promote the welfare of children and reduce the likelihood of allegations being made. The following are common sense examples of how to create a positive culture and climate.

Good practice means:

Practices to be avoided

The following should be avoided except in emergencies. If cases arise where these situations are unavoidable it should be with the full knowledge and consent of someone in charge in the club or the child's parents. For example, a child sustains an injury and needs to go to hospital, or a parent fails to arrive to pick a child up at the end of a session:

The golden rule is safety in numbers - no adult should be in a one to one situation with a child.

Practices never to be sanctioned

The following should never be sanctioned. You should never:

Incidents that must be reported/recorded

If any of the following occur you should report this immediately and record the incident. You should also ensure the parents of the child are informed:

Recruitment and training of staff and volunteers

The Kennel Club recognises that all reasonable steps must be taken to ensure unsuitable people are prevented from working with children. Preselection checks must include the following:

The application form will elicit information about an applicant's past and a self disclosure about any criminal record.

Interview and Induction

All employees and volunteers should receive an induction, during which:

Responding to allegations or suspicions

It is not the responsibility of anyone working in the Kennel Club in a paid or unpaid capacity to decide whether or not child abuse has taken place. However there is a responsibility to act on any concerns by reporting these to the appropriate officer or the appropriate authorities.

The Kennel Club will assure all staff/volunteers that it will fully support and protect anyone, who in good faith reports his or her concern that a colleague is, or may be, abusing a child.

Action if there are concerns


Every effort should be made to ensure that confidentiality is maintained for all concerned. Information should be handled and disseminated on a need to know basis only. This includes the following people:

Information should be stored in a secure place with limited access to designated people, in line with data protection laws (e.g. that information is accurate, regularly updated, relevant and secure).

Internal Enquiries and Suspension

The welfare of the child should remain of paramount importance throughout.

Support to deal with the aftermath of abuse:

Where such an allegation is made, the Kennel Club will follow the procedures as detailed above and report the matter to the social services or the police. This is because other children, either within or outside the sphere of activity, may be at risk from this person. Anyone who has a previous criminal conviction for offences related to abuse is automatically excluded from working with children. This is reinforced by the provisions of the Protection of Children Act 1999.

Action if bullying is suspected

If bullying is suspected, the same procedure should be followed as set out in 'Responding to suspicions or allegations' above.

Action to help the victim and prevent bullying:

Action towards the bully(ies):

Concerns outside the immediate environment (e.g. a parent or carer):

Information for social services or the police about suspected abuse

To ensure that this information is as helpful as possible, a detailed record should always be made at the time of the disclosure/concern, which should include the following:

If you are worried about sharing concerns about abuse with a senior colleague, you can contact social services or the police direct, or the NSPCC Child Protection Helpline on 0808 800 5000, or Childline on 0800 1111. Please also see the NSPCC and Childline websites for further information and advice.

This policy is adopted and adapted with the kind permission from the sample policy provided by the NSPCC (Child Protection in Sport Unit).



Kennel Club Child Protection Policy
Online Safety & Social Media 2019

This section outlines how we expect Kennel Club staff and volunteers to behave online. 
Everyone should be aware of what is acceptable and unacceptable behaviour when using websites, social media, apps and other forms of digital communication in order to avoid any online behaviour that may cause concern or discomfort to a young person.

Online behaviours should follow the principles of avoiding activity which may cause discomfort or allow for misinterpreted actions by keeping a safe and appropriate distance and if possible avoiding adults being in an unsupervised one to one situation with a young person on line.

The following guidelines must be complied with:

If anyone ever has concerns about activities, content, messaging on the internet, social media or other digital communications please contact our confidential

Any concerns can be reported completely confidentially and with discretion and if further help or guidance is needed then this will be provided.

It does not matter what device is being used for digital interaction – the same safety aspects apply for any current (e.g. whether a computer, mobile phone, tablet etc.) or future technology and whether an app, programme or website is used.

This policy is adopted and adapted with the kind permission from the sample policy provided by the NSPCC (Child Protection in Sport Unit)