There is a wealth of information that you can obtain from the Shows, Trials and Awards department regarding support for the Field Trial secretary.

Field Trials licence application form

Field Trials specimen entry form (FT42)

Field Trials publications order form (FT12)

Field Trials Schedule Guidelines (FT24)

Secretaries' checklists:

Organising a Gundog Working Test (FT07)

Show Gundog Working Day (FT08)

Field Trial (FT09)

Other information:

Secretaries' Calendar

Field Trial Secretary Guidelines

Registered Clubs and Societies

The Kennel Club registers clubs and societies which can represent particular breeds, disciplines or activities, either on a regional or national basis. Such societies must agree to abide by Kennel Club Regulations for registered societies and must be formed with a committee and membership structure. Kennel Club registration of canine societies is not mandatory, although it offers many benefits in terms of eligibility to hold licensed events, access to Kennel Club information and promotion and safeguarding of standards. There are about 1,800 registered societies registered in the UK holding nearly 3,000 shows a year - a thriving community all dedicated to the Kennel Club's primary objective "to promote in every way the general improvement of dogs."

The Registered Societies department can be contacted through the Kennel Club website, or directly by email to Caroline Hallett, Manager - Registered Societies. Caroline has many years expertise and experience of dealing with clubs and societies and is very happy to offer help and advice on club management.

If you are interested in registering your club with the Kennel Club an information pack on Registration of Title with the Kennel Club is available which sets out the application process. Once societies become registered, new secretaries are issued with a 'Welcome Pack' which details the main requirements of societies in terms of Kennel Club Regulations, society administration and event management. Furthermore, a comprehensive manual or secretaries' guide is available from the Publications Department full of tips and advice for all club and society management teams.

FAQs

Q What are the the benefits of registering a club with the Kennel Club?

The Kennel Club values its registered societies and they have a vital role to play in helping as many people understand the importance of the dog in society. Being registered with the Kennel Club means that your club members will have access to the very best standards in club management and show administration as well as having access to a wealth of information on every conceivable doggy matter, from genetic testing and health schemes, to the full history of a breed. Only Kennel Club registered societies can hold Kennel Club licnsed events which attract tens of thousands of participants every year.

Q Is Kennel Club Registration mandatory for dog clubs?

No - registration is voluntary and many clubs operate outside of the Kennel Club without the benefit of our expertise and regulatory framework.

Q Is Kennel Club Registration open to all?

The applicant society must have a constitution based on the Kennel Club Regulations for societies and is subject to approval by the Committee. On some occasions an application may be turned down on the grounds that the particular geographical area or breed is adequately served.

Q How long does it take to process a Registration of Title Application?

Usually 6-12 months depending on the type of society. This because the application may need to be referred to particular sub-committees which do not meet more than quarterly. Also, applications are advertised in the Kennel Gazette, which requires a certain amount of lead in time.

Q The Registered Society has appointed a new Club secretary - should we notify the Kennel Club?

Yes - any changes of secretary must be notified in writing to the Registered Societies Department on club letterhead, so that the central database can be updated. Until written confirmation is received, the update cannot take place.

Q When are Annual Returns due?

31 July

Q When is Maintenance of Title fee due?

1 January

Q Is there an opportunity for secretaries of Registered Societies to visit the Kennel Club?

The Shows Trials and Awards Dept holds 'Meet the Staff' days on a monthly basis, whereby society secretaries may visit the department and speak to members of staff on any pertinent issues. They may also visit the Library and Gallery by arrangement.

Q Can I put on my schedule that all dogs must have an up to date inoculation against Parvo Virus?

No – this would be a restriction on entry and cannot be placed on the schedule. The following declaration is a guide for competitors and is present on all entry forms.

DECLARATION

I/we agreed to submit to and be bound by The Kennel Club Rules and Regulations in their present form or as they may be amended from time to time in relation to all canine matters with which The Kennel Club is concerned.

I/we also undertake to abide by the Regulations of this Trial and not to bring to the Trial any dog which has contracted or been knowingly exposed to any infectious disease during the 21 days prior to the day of the Trial. I also declare that I am fully conversant with the Field Trial Regulations and have studied the guide to Conduct at Field Trials.

I further declare that I believe to the best of my knowledge that the dogs are not liable to disqualification under Kennel Club Field Trial Regulations.

Usual Signature of Owner(s)…………………………………………………………………….. Date ………………………………………….

Note: Dogs entered in breach of Kennel Club F.T. Regulations are liable to disqualification whether or not the owner was aware of the breach.

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